If you often create a purchase order to only fulfill one sales order, you should be using functionality in your ERP business software to help you manage this more efficiently. This is named SOP to POP in your Dynamics GP system. This acronym stands for Sales Orders Processing (SOP) transactions linking to Purchase Order Processing (POP) transactions.
When this functionality is used, a user can view the status of their purchase order when looking at a sales order. And this functionality also works when viewing a purchase order. When items are received, one can get a report of the sales orders that can now be fulfilled and shipped as a result of this receiving transaction.
But when using lot or serial controlled inventory, when product is received against a purchase order, the corresponding quantity on the linked sales order will be automatically allocated. But when lot or serialized inventory has been received, allocation does not assure that the proper lotted or serialized inventory will be reserved in your Dynamics GP system for the linked sales order. When this is needed, you should consider utilizing some additional functionality in Dynamics GP named auto fulfillment. Auto fulfillment can be setup by order type, since this may be best for every type of sales order transaction.
If you have these requirements and could use assistance in properly configuring this in your existing Dynamics GP to get the desired results, reach out to us at Micro Force – Socius for expert assistance.